How University Legal Teams can Reduce Manual Work | Formstack
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How University Legal Teams can Reduce Manual Work

Partner Author
February 9, 2022
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Min Read

Whether it’s for an employment contract, a landlord-tenant dispute, immigration needs, or a student complaint, university legal teams often rely on forms to gather essential information. The goal of using these forms is to streamline the intake process so university counsel can deliver effective, efficient legal services to the campus community. But the way many universities use forms isn’t actually that efficient or effective to serve the needs of students, faculty, and staff.

In fact, the standard process for creating, distributing, and digitally storing forms can be exhausting, time-consuming, and error-prone for both counsel and students — not to mention often very expensive for the university.

A Better Way to Do Forms

Physical forms are becoming a thing of the past while digital forms are becoming the norm. But why should your team embrace them?

It’s pretty simple: digital forms are not only easier for university clients to access and complete, they can help university counsel save significant time by streamlining the form intake process. In fact, you may not even need to call up IT to get started.

Legal teams also need to be able to securely store and collaborate on forms and other submitted documents. That’s why it’s so important that any digital form solution your organization uses be integrated with your document management system (DMS).

How Software Solutions Can Help

Educational institutions often have wide-ranging needs that put extensive demands on their legal teams. To effectively manage these demands, university counsel need tools that help optimize productivity without compromising on the most crucial requirement: compliance.

As a DMS designed specifically for legal professionals, NetDocuments is uniquely suited to the needs, workflows, and security requirements of a university’s office of general counsel. And NetDocuments' powerful solutions extend far beyond document management to email management, task management, collaboration, real-time messaging, and more.

Meanwhile, Formstack is a workplace productivity platform that offers a variety of solutions, including forms, documents, digital signatures with Sign, and more.

Together, Formstack and NetDocuments can help university legal teams deliver more efficient and effective services to students, faculty, staff, and the university as a whole — particularly when it comes to form intake.

Read Next: Discover how customizable legal form templates can help your law firm or legal department maximize your document automation.

Discover What Streamlined Form Intake Looks Like

Remember all those challenges that physical forms and manual processes create for university legal teams? See how NetDocuments and Formstack eliminate them one by one:

  • University counsel creates a Student Complaint form using Formstack Forms’ no-code builder and publish it on their website. (No need to get IT support.)
  • A student completes the digital complaint form on the university website and submits it online. (No printing or scanning necessary.)
  • All submitted data is automatically compiled into a PDF copy of the required legal student complaint form via Formstack Documents. (No time-consuming digitization.)
  • The assembled document is automatically stored in the student’s folder in NetDocuments through Formstack’s native integration. (No manual data entry = reduced errors.)
  • University counsel can redline and collaborate on the form in NetDocuments. (No compromises on compliance or productivity.)

Take Your Forms and Documents Digital

There’s little doubt: university legal teams need more powerful tools to work efficiently and meet the vast and varied demands of their institutions. NetDocuments and Formstack may be essential pieces of the puzzle to help your legal team reduce manual work to save time and money when dealing with forms and other documents.

Want to see how NetDocuments and Formstack can help your legal team get more forms done, faster? Click here to receive a demo.

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Partner Author
This post was written by a member of Formstack's partner community, which includes Formstack solution experts and complementary technologies. Learn more about our partner program at formstack.com/partners.
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